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SRHS Attendance Policies

Attendance Policies

ABSENCES

Students are required to attend classes in accordance with compulsory full-time education laws as defined in Ed. Code 48200. The three categories for attendance accountability are the following:

EXCUSED ABSENCES:An excused absence shall be granted for the following:

  • Personal illness
  • Medical, dental, therapy, or chiropractic services.Students are strongly urged to make appointments during non-school hours.
  • Attendance at funeral services of an immediate family member, limited to one day if the funeral is in California and three days if it is outside of California.
  • For students who are the custodial parent of a child who is ill or has a medical appointment during school hours.
  • Court Appointments
  • Appointments during School Hours:  If the student has an appointment during school hours, the parent/guardian must notify the Attendance Office by note or telephone prior to the appointment.  The student will be issued an Off Grounds Pass and may leave campus. The student must present the pass to his/her teacher before leaving, and the teacher must sign the pass. The student must have the pass in his/her possession when leaving campus. The student must have the pass signed by his or her doctor, dentist, etc. and must return it to the Attendance Office upon returning to school, before going back to any classes.
  • Please respect instructional time by not scheduling appointments during your student’s school day.

Teachers are to allow students to make up work missed during excused absences, to the degree that it is possible for such work to be completed. Students may be asked to submit written verification of their illness or injury from a health care professional if they are absent for more than 3 consecutive days. Failure to submit such verification may result in the absence being recorded as unexcused.  After 4 absences for illness, each subsequent absence will need to be excused by a doctor’s note (AR 5113)

 UNEXCUSED ABSENCESPer Education Code 48913 and Board Policy 6154, students may be permitted to make up any missed work for an unexcused absence.  The decision to allow students to make up missed work is at the discretion of each teacher. Unexcused absences include, but are not limited to, the following:

  • Unwarranted absence, oversleeping, car trouble or other transportation problems, truancy, and an absence not cleared within three days after a student returns to school.
  • Days students are suspended are considered unexcused absences.

 EXCUSED FROM CLASS WITH A DOCTOR’S NOTE:

Students who have a medical note excusing them from Physical Education or any other class must be given an alternate assignment.  The purpose of the assignment is to create an alternate opportunity for students to demonstrate mastery of the material.  In P.E., if students are unable to participate in the regular P.E. program for 5 weeks or more, they may be dropped from the course and required to complete the quarter later in their school career.  Students who are completing the alternative assignment are still required to attend the class daily for attendance purposes.  At that time the teacher will assign them a desk space where they will work on their alternative assignment or project.

 CLEARING ABSENCES:It is the responsibility of the parent/guardian (and the responsibility of the student to remind the parent/guardian) to clear all absences using the procedures described below within three school days of the student’s return to school.  If an absence is not cleared within three days, it will be considered unexcused regardless of the reason for the absence. Eighteen-year-old students may write their own notes, up to 10 a year, and only after completing an 18 year old form with parent permission.

 REFERRAL TO THE STUDENT ATTENDANCE REVIEW BOARD (SARB):According to Ed Code 48260, a student is considered truant “who is absent from school without a valid excuse three full days in one school year or tardy or absent for more than any thirty minute period during the school day without a valid excuse on any three occasions in one school year, or any combination thereof.” 

 The SARB process is as follows:

  • SARB 1 - students with three or more unexcused period absences will receive a 1st letter notifying the parent/guardian.  In addition, the school will notify the parent/guardian by phone, and a meeting between the student and a counseling technician will be scheduled.  Students will be issued one day of detention for missed classes.
  • SARB 2 - students with five or more unexcused period absences will receive a 2nd letter notifying the parent/guardian.  In addition, the school may schedule a parent/guardian-student-administrator meeting and place the student on an attendance contract.  A student may also be cited by San Rafael Police Departmentfor truancy and referred to the Youth Service Bureau(YSB)This citation will be part of student’s criminal record.  YSB is a diversion program for non-violent offenders.  A YSB counselor will contact the family for a meeting, issue a $25 fine, and require community service hours.  Students will be issued detention for missed classes.
  •  SARB 3 – students with 8 or more unexcused period absences will receive a 3rd letter notifying the parent/guardian.  Students will be cited by SRPD for truancy and referred to the Youth Service Bureau.  Students will be placed on LOP for one or more months and issued detention for missed classes.  The school may make a referral to a SARB hearing which could result in the student transferred from SRHS to Country Community School or an alternative educational placement.

 CONTACTING THE ATTENDANCE OFFICE TO EXCUSE ABSENCES:

Parents/guardians must make sure that they have called the school or provided their child with a note explaining each absence within three days of the absence. The Attendance Office has voice mail that records messages 24 hours a day. Call 485-2336 (English) or 485-2396 (Spanish) to leave a message. If the Attendance Office receives a call, the student may go directly to class when he/she returns to school.

If the parent/guardian does not call, the student must bring a note to the Attendance Office, signed and dated by the parent/guardian, which explains the reason for the absence upon return to school. Students can only deliver their notes before or after school or during brunch and lunch. The Attendance Office will not help students during class periods or passing times unless they arrive late for school.The Attendance Office is open Monday through Friday from 7:30a.m. to 4:30 p.m. Parents/guardians can call the Attendance Office at any time for information regarding their child’s attendance.

 If a student has an objection to the official status of a particular absence, he/she must promptly discuss the matter with the teacher and/or the Attendance Office, outside of class time.  Excessive unexcused absences can result in Loss of Privileges, Saturday School assignment or referral to the School Attendance Review Board.

 CLOSED CAMPUS POLICY:   With the exception of lunch, students must remain on campus in approved areas at all times during the school day. During lunch, sophomores, juniors, and seniors may leave campus but must return to their next class on time. All freshmen are required to stay on campus for the first semester.  They will have the privilege to leave campus for lunch following review of grades, attendance and tardies at the beginning of the second semester.  Freshmen who violate this policy, in addition to disciplinary consequences, will be placed on LOP (loss of privilege) by administration until it is determined that they are eligible to leave campus at lunch.  Specific areas always closed to students are the parking lot, the hill on the east side of campus and other areas specified by administration. This information is shared with students at the beginning of the year in their meeting with the administration and with their advisory teachers.

OFF GROUNDS PASSES:   No student may leave school grounds during the school day (except at lunch) without an Off Grounds Pass, even when accompanied by a parent/guardian.  Leaving campus without an Off Grounds Pass will result in an unexcused absence in each class the student misses. Off grounds passes may be obtained in the Attendance Office. The Attendance Office is open to request Off Grounds Passes before school, during brunch and lunch only.  The Attendance Office will not help students during class periods or passing times unless they are returning with an Off Grounds Pass or leaving in an emergency.

Off Grounds Passes are available for the following reasons:

  • Illness/Injury at School:The student must notify his/her teacher and see the Attendance Office regarding the illness or injury. The Attendance Office will contact the parent/guardian for permission for the student to leave campus and issue an Off Grounds Pass.  Only then is the student allowed to leave campus.

 LATE TO SCHOOL OR CLASS – THE TARDY POLICY

THE TARDY POLICY:  A student is considered tardy when they are not in their seat and ready to work when the tardy bell rings.   A student can be disciplined at any time for being tardy.  Upon the third tardy in a week, students will receive detention.

 A student who is tardy thirty minutes or more to a class receives an unexcused absence for the full period.   When a student is more than 30 minutes late, the student must check in with the Attendance Office upon arrival at school and present a note justifying their absence from the periods missed.  If a student is more than 30 minutes late without a valid excuse, the student must report directly to class.  Students may be referred to SARB for being late for more than any thirty minute period during the school day without a valid excuse on any three occasions in one school year.

 To Students:

  • If you arrive in class after the tardy bell, you are marked late. If you don’t want to miss class work, arrive on time.
  • If you are tardy three or more times each week you will receive a detention and lose off-campus privileges. You must serve the detention immediately upon notification by the office.
  • Lunch detention will be held at a specified location at the beginning of the lunch period.  You are expected to check-in and out with the administrator or designee in charge of detention.   You are expected to serve the entire lunch period.  The detention schedule will be announced in the daily bulletin and posted in the main office and in the cafeteria.
  • If you are late or miss your detention, you will be assigned additional days of detention.  Habitual failure to serve lunch detention will result in LOP or Saturday School, or out of school suspension.
  • Habitual tardiness will result in Saturday School, loss of Off Campus Lunch Privileges and a parent/student/administrator conference.